Executive Assistant at The Convive Collective

Are you passionate about being the right hand to role model leaders, making things happen, and setting up successful systems and processes?

Are you energized by operations and working with inspiring teams who have ambitious goals?

We are seeking an Executive Assistant to join our team in 2025.

Responsibilities: 

• Manage the CEO’s schedule to ensure efficient use of her time aligned with Convive’s strategic priorities and responsive to the needs of clients and colleagues.

• Be the voice of Convive, managing our general inbox with professionalism, crafting thoughtful, warm communications with a personal touch that strengthens client relationships.

• Drive operational excellence by onboarding new consultants, managing project documentation, troubleshooting tech issues, and keeping our website fresh and dynamic.

• Provide vital support for financial administration, including streamlining contract processing, organizing receipts, and ensuring accurate tracking of project hours to keep operations running smoothly. 

This role is the right fit for you if you are:

• A talented arranger who can make things happen and is adaptable to accommodate changes in pace and direction;

• Energized by contributing your talent for organizing in service of an ambitious, compassionate CEO and a dynamic, collaborative, respectful team of consultants;

• A proactive person who values interdependence and who is looking to grow and learn and thrive in the “start up” culture at Convive;

• Looking for “three-quarter time” work, available on Monday afternoons and full days Tuesday, Wednesday, Thursday.

This role is not the right fit for you if are:

• Someone who needs a lot of oversight, rules, policies or guidelines about how to carry out work;

• Someone who prefers routine and structure over a diverse workload and fast-paced work environment;

• Someone who does not have experience working with a small company or start up;

• Someone who does not value work/life balance or high trusting relationships.

Experience & Qualifications: 

1. Exceptional organizational skills, with the ability to manage multiple priorities and deadlines efficiently.

2. Demonstrated experience in managing schedules, communications, and operational tasks in a fast-paced environment.

3. Experience in a similar role supporting a CEO or senior leaders.

4. Excellent written and verbal communication skills, with the ability to craft thoughtful, professional, and engaging messages.

5. Experience managing websites, particularly using Squarespace, to update content and maintain brand alignment.

6. Knowledge of Google Workspace (Docs, Sheets, Calendar, etc.). Familiarity with Notion project management platform is a plus. Willingness to learn new tech solutions is a must.

7. Familiarity with financial administration tasks.

How to Apply: 

Please send a CV and Cover Letter to info@convivecollective.com with “Executive Assistant” in the subject line. 

We truly appreciate the emotional and logistical effort that goes into submitting a cover letter and CV for an open position. We would love to be able to respond to each person who submits with gratitude and feedback, but we are unfortunately not able to offer that at this time. We appreciate your interest in working with us!